Archaeological Value hearings are public processes that allow interested parties to present their views on whether or not a place should be included in the Victorian Heritage Inventory as a site of archaeological value.
The Executive Director, Heritage Victoria may make a recommendation to the Heritage Council of Victoria that a place be approved as a site of archaeological value.
The Executive Director’s recommendation is based on the assessment of whether the place:
- is situated in the State; and
- contains an artefact, deposit or feature which is less than 75 years old; and
- provides information of past activity in the State; and
- requires archaeological methods to reveal information about the settlement, development or use of the place; and
- is not associated only with the Aboriginal occupation of the place; and
- has archaeological value.
This assessment is made after Heritage Victoria research the history of the place.
The owner or government asset manager of a place that is the subject of a recommendation can make a detailed submission to the Heritage Council by filling out Heritage Council Form I – Submission on a recommendation for a site of archaeological value, via the HCV Hub.
This form must be lodged within 28 days of notice of the Executive Director’s recommendation. Submitters will be advised whether or not a hearing is to be held. Recommendations open for comment under the Heritage Act 2017 are listed under Executive Director Recommendations.
Archaeological Value Hearings
The Heritage Council of Victoria may conduct a hearing in relation to a recommendation on a site of archaeological value.
Archaeological Value hearings are conducted by the Regulatory Committee which is made up of at least three (3) members of Heritage Council of Victoria.
Use of the HCV Hub for Archaeological Value Hearings
The HCV Hub is the Heritage Council of Victoria’s online platform for lodging forms and submissions in relation to its regulatory processes, conducted pursuant to the Heritage Act 2017.
All forms, submissions and hearing-related material is to be lodged with the Heritage Council by way of the HCV Hub. In turn, all hearing-related material and correspondence will be made available to persons participating in an archaeological value hearing via the HCV Hub.
Where a person or organization is unable to access the HCV Hub for the purpose of lodging forms and submissions, they should liaise with the Secretariat.
Where a protocol or the Act requires the ‘lodgment’ or ‘submission’ of forms etc. to be made ‘in writing’, this is to be done via the online forms on the HCV Hub.
Who can make a detailed submission
When an Archaeological Value hearing has been scheduled the following people and organisations can make detailed submissions to the Committee:
- the Executive Director, Heritage Victoria
- the owner/s or government asset manager of the place subject to the recommendation
- the relevant authority for the area in which the place is situated and,
- if the responsible authority is not a municipal council, the relevant municipal council.
Preparing a detailed written submission
Detailed written submissions must be lodged with the Heritage Council by the deadline provided via the HCV Hub.
Submissions must include the material that you will rely on in making your case, including:
- a written statement of any witness’s evidence
- a written statement of any expert evidence
- any photographic or audio/visual evidence
- any audio visual presentations
- refence to the Heritage Council’s Policy: Determining sites of archaeological value
- any comments on whether the place (or part thereof) is of archaeological value.
PLEASE NOTE: If you wish to make a submission in relation to an upcoming Archaeological Value hearing and are not already a participant, please contact the Heritage Council via email at email@example.com.
Presenting your submission in person
You can also present your submission in person at the Archaeological Value Hearing, or have somebody else, including a legal representative, present on your behalf. To ask to verbally present your submission, complete and return Heritage Council Form J – Archaeological Value Hearing Participation Form, via the HCV Hub.
You can also nominate expert witnesses to support your case, as well as presenting material in audio visual form.
PLEASE NOTE: If you wish to present your submission in person, all arguments and relevant material must be provided in writing prior to the hearing.
Replying to other submissions
Before the Archaeological Value hearing all the detailed written submissions will be circulated to everyone involved in the form they are received. Please note that the Council does not redact personal information so please only provide submissions that you are happy to have circulated.
You can read and respond to one another’s material and evidence before the hearing. Replying to other submissions is not compulsory but it allows you to review and respond to the material of others if you wish.
Replies to submissions (called ‘Submissions in Reply’) must be lodged with the Heritage Council of Victoria by the deadline provided. These replies will also be circulated to all other parties before the hearing.
All submissions may be accessible to the public through the Freedom of Information Act.
Who can attend?
Hearings are open to the public and the media. However, photography, video or audio recording will only be allowed if prior consent is given by the Heritage Council.
What happens at the Archaeological Value Hearing
A Committee of at least three (3) members of the Heritage Council of Victoria will conduct the Archaeological Value hearing.
A chairperson from the Committee will begin by explaining how things will run. The chairperson will make sure people stay to the time allocated for presentations and do not repeat points or comments made by others.
You can also ask someone else to represent you (e.g. a legal representative).
The order of hearing submissions will generally be:
- the Executive Director
- the relevant authority for the area in which the place is located
- the relevant municipal council
- the owner/s or government asset manager.
Direct questioning of expert witnesses by any party is allowed but the chairperson can disallow questions that are deemed inappropriate or badgering.
Questions to all presenters are allowed for the purposes of clarification with the chairperson’s permission.
The conduct of expert witnesses is outlined in Heritage Council Protocol 6: Expert Evidence.
Presenting your case
Your verbal submission should:
- be as brief as possible
- reflect the main arguments of the written material you have lodged
- avoid restating points made by previous speakers
- avoid introducing new material that has not previously been circulated.
Adjourning a Hearing
If you require more time you can request the Committee adjourn the hearing, using Heritage Council Form E – Request for Adjournment, available via the HCV Hub.
Withdrawing from a Hearing
If you wish to withdraw from the process, you must advise the Committee as soon as practicable. You can do this directly via the HCV Hub.
Archaeological Value decisions
The Heritage Council of Victoria will communicate their decision by:
- notifying all parties involved in the hearing via the HCV Hub
- publishing their decision on the Heritage Council website
- including it on the Australasian Legal Information Institute’s Victorian Law Resources database.
Further information about hearings can be found in Heritage Council Protocol 7 – Archaeological Value Hearings
For further information on Archaeological Value hearings, contact the Heritage Council via email at firstname.lastname@example.org.